If your visuals are purely decorative and add visual interest but aren't informative, you can mark them as such without needing to write any alt text.
Examples of objects that should be marked as decorative are stylistic borders. Select a visual. Select the Mark as Decorative check box. The text entry field becomes grayed out. The following procedures describe how to add alt text to visuals in your PowerPoint presentations in Office Add alt text to SmartArt graphics. Add alt text to shapes. Note: We recommend only putting text in the description field and leaving the title blank.
This will provide the best experience with most major screen readers including Narrator. For audio and video content, in addition to the alt text, include closed captioning for people who are deaf or have limited hearing.
Note: This feature is only available to Microsoft subscribers who have joined the Office Insider program. If you are a Microsoft subscriber, make sure you have the latest version of Office. If you want to add an image that is an icon or other image that is not a photograph, you need to add the alt texts manually.
In the Format Shape pane, select Alt Text and type a description for the graphic. Tip: Include the most important information in the first line, and be as concise as possible. In the Format Shape pane, select Alt Text and type a description for the shape. The following procedures describe how to make the hyperlinks, text, and tables in your PowerPoint presentations accessible. Select Link. The text you selected displays in the Text to display box.
This is the hyperlink text. For example, this hyperlink text matches the title on the destination page: Templates and Themes for Office Online. Use one of the included accessible templates to make sure that your slide design, colors, contrast, and fonts are accessible for all audiences. They are also designed so that screen readers can more easily read the slide content.
In the Search for Online templates and themes text field, type accessible templates and press Enter. In the Font group, which provides options for font type, size, style, and color, select your formatting choices.
Use the pre-designed Office Themes to make sure that your slide design is accessible. For instructions, see Use an accessible slide design. Use the Accessibility Checker to analyze the presentation and find insufficient color contrast. It finds insufficient color contrast in text with or without highlights or hyperlinks in shapes, tables, or SmartArts with solid opaque colors. It does not find insufficient color contrast in other cases such as text in a transparent text box or placeholder on top of the slide background, or color contrast issues in non-text content.
The following procedures describe how to make the slides in your PowerPoint presentations accessible. See Title a slide for related information. One simple step towards inclusivity is having a title on each slide, even if it isn't visible. Accessibility Checker can point out four situations where a title is warranted:.
Fill it in with the title you want to use. Appears if the slide already has a title placeholder and you just need to fill it in. The placeholder is positioned off the slide so that it's invisible during Slide Shows and in printouts. Appears when the slide has no title placeholder. When you choose this command, PowerPoint automatically selects what it thinks is the most likely text box to be the title.
But you can change the selection if necessary. To restore all placeholders for the selected slide, on the Home tab, in the Slides group, select Reset. Point the mouse at the border of the Title placeholder box so that the pointer becomes a four-headed move pointer. Use the Accessibility Checker and the Reading Order pane to set the order in which the screen readers read the slide contents.
When the screen reader reads this slide, it reads the objects in the order they are listed in the Reading Order pane. In the Warnings section of the Accessibility pane, select the Check reading order category.
Any slides where the reading order of slide elements does not seem logical are listed in this section. For a slide in the section, select the drop-down menu arrow next to it and select Verify object order to open the Reading Order pane.
All the elements on the slide are listed in the Reading Order pane. You can drag and drop elements up and down to change the reading order. To move multiple elements, press and hold the Ctrl key and select clicking the elements, and then move them together. Note: You can also group items together so they're read together instead of individually. For more information, see Make slides easier to read by using the Reading Order pane. PowerPoint has built-in slide designs that contain placeholders for text, videos, pictures, and more.
They also contain all the formatting, such as theme colors, fonts, and effects. To make sure that your slides are accessible, the built-in layouts are designed so that the reading order is the same for people who see and people who use technology such as screen readers.
In the Thumbnail pane, locate the place where you want to add the new slide. Right-click, and select New Slide. Click the new slide to select it. On the Design tab, expand the Themes gallery, and select the slide layout that you want. PowerPoint automatically applies this layout to the new slide. PowerPoint supports the playback of video with multiple audio tracks. It also supports closed captions and subtitles that are embedded in video files. Currently, only PowerPoint for Windows supports insertion and playback of closed captions or subtitles that are stored in files separate from the video.
For all other editions of PowerPoint such as PowerPoint for macOS or the mobile editions , closed captions or subtitles must be encoded into the video before they are inserted into PowerPoint.
Supported video formats for captions and subtitles vary depending on the operating system that you're using. Each operating system has settings to adjust how the closed captions or subtitles are displayed. For more information, see Closed Caption file types supported by PowerPoint. Closed captions, subtitles, and alternate audio tracks are not preserved when you use the Compress Media or Optimize Media Compatibility features.
Also, when turning your presentation into a video , closed captions, subtitles, or alternate audio tracks in the embedded videos are not included in the video that is saved. When you use the Save Media as command on a selected video, closed captions, subtitles, and multiple audio tracks embedded in the video are preserved in the video file that is saved. Videos include an audio track with video descriptions, if needed, for users that are blind or visually impaired.
Videos that include dialogue also include closed captions, in-band closed captions, open captions, or subtitles in a supported format for users that are deaf or hard of hearing. For more information, refer to Add closed captions or subtitles to media in PowerPoint. Rules for the Accessibility Checker. Everything you need to know to write effective alt text. Make your Word documents accessible to people with disabilities. Make your Excel documents accessible to people with disabilities. Make your Outlook email accessible to people with disabilities.
Closed Caption file types supported by PowerPoint. Visually scan the slides in your presentation. Make visuals decorative. For audio and video content, in addition to alt text, include closed captioning for people who are deaf or have limited hearing.
To enable right-click on your Mac, make sure that the Secondary click option is selected in System Preferences. PowerPoint does not automatically generate alt texts for images. Tip: You have to right-click somewhere inside the frame that surrounds the entire shape, not inside one of its parts.
Tip: You have to right-click somewhere inside the frame that surrounds the entire SmartArt graphic, not inside one of its parts. Select a SmartArt graphic. Type sentences to describe the SmartArt graphic and its context to someone who cannot see it.
Select Edit Alt Text The Alt Text pane opens on the right side of the slide. If your presentation has visuals that are purely decorative, you can mark them as such without needing to write any alt text.
When a screen reader finds such an image, it simply announces they are decorative, so the user knows they are not missing any information. Select the Mark as decorative check box. To make your presentations accessible to wider audiences, add alt texts to the images in your slides. PowerPoint does not automatically generate alt texts.
Use the following procedure to add alt text to shapes, including shapes within a SmartArt graphic. Select Hyperlink. The text you selected displays in the Text to Display box. In the Search all templates text field, type accessible templates and press Return. On the Table Design tab, select the Header Row check box. To restore all placeholders for the selected slide, on the Home tab, select Reset.
Use the Selection Pane to set the order in which the screen readers read the slide contents. When the screen reader reads this slide, it reads the objects in the reverse of the order they are listed in the Selection Pane. In the Selection Pane , to change the reading order, drag and drop items to the new location. In the thumbnail pane, locate the place where you want to add the new slide, and then right-click. On the Design tab, expand the themes gallery, and select the slide layout that you want.
Closed captions or subtitles must be encoded into the video before it is inserted into PowerPoint. PowerPoint does not support closed captions or subtitles that are stored in a separate file from the video file. In the alt text, briefly describe the image and mention the existence of the text and its intent. This type of infographic makes it easier to present dense information and understand it.
As a result, it is more effective than a long report with plenty of graphs and charts, for example. It combines features of several types of infographics — timeline, geographical, informational — but the point is the data.
A comparison infographic lists similarities or differences of two concepts, resources, or anything else that can be compared. You should use them if you intend to help your audience to choose a service between two options or to highlight the benefits of a particular tool, for instance.
This type of infographic facilitates decision-making processes, making it faster. As a result, it can lead to more conversions. To help its clients to decide where to work, Hired created an infographic presenting the benefits of living in San Francisco and Los Angeles. They are put side by side, allowing the viewer to easily compare some aspects of those two cities.
This type of infographic allows you to organize information in a list and make it more compelling than a basic list. It is possible to use it to list anything that your audience will find useful. The Nationwide Insurance invested in the creation of a list infographic with the 10 most popular dog breeds nationwide. It lists each breed and presents their characteristics to help the clients to choose the ideal one. An anatomical infographic breaks down information about a specific topic or tells the audience how a tool or service work.
EverString used an infographic to demonstrate how the FIRE approach is the most effective way to find high-quality leads. The content shows what each letter of the word FIRE stands for and the benefits of this approach. An interactive infographic allows the viewers to decide how to explore each section of the content by clicking or dragging elements, choosing answers to questions, zooming in, etc.
Interactive infographics are ideal for purposes that aims at engaging the audience and increasing the time spent with the content. For these reasons, they are perfect to convey information that requires the viewers to take a little more time to consume the content, because they are compelling and stimulate the audience to stay longer so they can explore each point and get its details.
Rocky Mountaineer used an interactive infographic to present the different routes and adventures that it offers. The viewers are invited to choose options to answer some questions and, at the end of each path, there is a recommendation according to their answers.
To create these types of infographics you can use templates available online. However, be careful when picking one. The best way to build an effective content strategy using them is to count on experienced professionals.
They will be able to help you in every step and identify what will work better for your audience. Ready to include infographics in your content marketing strategy? Reach out to us and get a quote right away! With the rising demand for timely, relevant infographics among news publications and communications organizations, Visual. Right now, most organizations that produce quality infographics have to hire out a designer and dedicate resources to gathering information — a process that can be both costly and time intensive.
Langille, who previously worked at money blog Mint. The startup intends to use the additional capital to grow its development team and hire additional data visualization specialists. The startup already has several partnerships for the Alpha release of its service. Over 26, companies signed up for Visual.
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